Accounts Receivable Associate

Company Overview

Qlite is a company operating in the sector located in Sector 49, Gurgaon. The organization values professionalism, accuracy, and efficiency in financial processes, fostering a collaborative and detail-oriented work environment.

Job Summary

The Accounts Receivable Associate is responsible for managing invoicing, collections, and customer account reconciliations to ensure the timely receipt of payments. This role plays a crucial part in maintaining accurate financial records, supporting cash flow management, and optimizing the order-to-cash process to contribute to the company's financial health and operational efficiency.

Responsibilities

• Manage end-to-end Accounts Receivable (AR) processes, including customer invoicing and payment tracking.
• Generate and issue invoices, credit notes, and debit notes accurately and promptly.
• Monitor customer outstanding balances and follow up on overdue payments to ensure timely collections.
• Perform customer account reconciliations and resolve billing discrepancies efficiently.
• Prepare and maintain AR aging reports and collection status reports for management review.
• Coordinate with sales, operations, and finance teams to ensure accurate billing and collections.
• Record and reconcile customer payments received through various banking channels.
• Ensure compliance with GST and other statutory invoicing requirements.
• Support month-end and year-end financial closing activities related to receivables.
• Assist in cash flow forecasting by providing updates on expected collections.
• Maintain proper documentation of invoices, payment records, and customer communications.
• Support internal and external audits by providing relevant financial information and reconciliations.
• Identify and implement process improvements to enhance the efficiency of the receivables function.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related field (B.Com / M.Com preferred).
• 2 – 5 years of relevant experience in Accounts Receivable or Order-to-Cash (O2C) processes.
• Strong understanding of accounting principles, invoicing, and collection procedures.
• Working knowledge of GST regulations and billing procedures.
• Proficiency in MS Excel (including VLOOKUP, Pivot Tables, and basic financial functions).
• Experience with ERP systems such as SAP, Oracle, NetSuite, Zoho Books, or Tally is preferred.
• Excellent communication and stakeholder management skills.

Preferred Skills

• Knowledge of statutory compliance related to invoicing and collections.
• Ability to analyze financial data and generate reports.
• Strong organizational and time management skills.
• Experience working in a fast-paced environment with cross-functional teams.

Experience

• Minimum of 2 to 5 years of relevant experience in Accounts Receivable or Order-to-Cash functions.

Environment

• The role is based in Gurgaon, with a typical office setting.
• The work involves regular interaction with internal teams such as sales, finance, and operations.
• The environment requires attention to detail, accuracy, and adherence to compliance standards.

Note: Salary, start date, and other specifics are not provided and can be discussed during the interview process.