Job Title: Executive Assistant for founder’s office
Job Summary:
The Executive Assistant to the Founders is responsible for providing high-level administrative and
organizational support to the Founders. This role requires exceptional organizational,
communication, and problem-solving skills, as well as the ability to handle sensitive and confidential
information.
Reports to CEO
Direct reports NA
Other key
relationships

Leaderships, Direct Reportees of CEO, and
other stakeholders

Key Responsibilities:
1. Calendar Management:
a. Manage the Founders complex schedule, including appointments, meetings,
and travel arrangements.
b. Prioritize and coordinate the founder's time to ensure maximum efficiency.
2. Travel Arrangements:
a. Arrange and coordinate domestic and international travel, including flights, hotels,
transportation, and itineraries.
b. Prepare travel expense reports.
3. Communication:
a. Screen and manage incoming calls, emails, and correspondence for the Founders.
b. Draft, edit, and proofread documents, letters, and reports on behalf of the Founders.
4. Administrative Support:
a. Handle administrative tasks such as filing, record-keeping, and document
management.
b. Manage and track expense reports and reimbursements.
5. Confidentiality:
a. Handle sensitive and confidential information with discretion and
professionalism.
b. Maintain the highest level of confidentiality and trustworthiness.
6. Project Management & Assistance:
a. Assist with special projects, research, and data analysis as required by the Founders.
b. Help manage and track key initiatives and projects.
7. Stakeholder Liaison:
a. Serve as a point of contact between the Founders and internal and external
stakeholders.
b. Build and maintain relationships with key partners, clients, and board members.
8. Meeting and Event Coordination:

a. Schedule, coordinate, and prepare materials for executive meetings and events.
b. Attend meetings, take minutes, and follow up on action items.

Qualifications:
● Bachelor's degree or equivalent experience.
● Proven experience as an executive assistant or in a similar role, supporting high-level
executives.
● Excellent communication and interpersonal skills.
● Exceptional organizational and time management skills.
● Proficiency in office software and tools (e.g., Microsoft Office Suite). Ability to
work under pressure and meet tight deadlines.
● Discretion and the ability to handle sensitive and confidential information with the utmost
professionalism.
Ideal Experience:
1. Must Haves:
a. Has experience of managing complex calendars
b. Has experience of managing travel logistics
c. Has experience of / ability to handle multiple projects
d. Written and Oral Communication skills
e. Can work in high pressure environment
f. Smartness and Hunger to learn more
2. Good to Haves:
a. Startup experience
b. Has handled other projects apart from the core EA job role