Job title	Executive Assistant                                                                Location: Mumbai
Reports to	Managing Director                                                                 Experience: 8+ years

 

About Us:

Stirrup (formerly known as AICL Communications), a uniquely positioned company with a 130+ member cross-functional team who have the strategic business acumen to understand, unearth and translate a client’s business story into a compelling narrative supported by intelligent use of design and a strong sense of global reporting trends. Stirrup’s pedigree has been winning awards locally and globally, and for the past 19 years we have helped India’s biggest institutions drive stakeholder engagement; and through our thought leadership influence some of the newest trends in corporate reporting, sustainability and ESG communication, and employee engagement and brand communication.

We are end-to-end consultants partnering with companies across industries, on a long-term basis for strategy, content, design and delivery of corporate reports predominantly across formats such as print, digital, video and motion. Our 220+ clients range from India’s biggest corporates from Reliance Industries, Infosys, Hero MotoCorp, Maruti, ITC, Aditya Birla Group, Tata Group, JSW Group, Vedanta, Piramal, Adani Group, HDFC Bank, Asian Paints, ACC, Ambuja, Ultratech, Tata Motors, and prominent non-profits too like Tata Trusts, JSW Foundation, Piramal Foundation, Reliance Foundation and more. Globally we work with companies such as Emaar Properties, Emirates National Oil Company, Qatar Aluminium, Qatar Fertiliser, and prominent non-profit organisations such as UNICEF, Stichting Oxfam International and more.

 

About the role:

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to our [Name of Executive(s)]. This role demands exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

In addition to traditional administrative duties and project coordination, the ideal candidate will also be involved in conducting research to support the executive's decision-making and strategic initiatives.

Responsibilities:

Executive Support -

• Manage complex calendars, schedule appointments, and coordinate meetings, both internally and externally.
• Arrange travel (domestic and international), accommodations, and itineraries.
• Prepare and organize materials for meetings, presentations, and conferences.
• Handle confidential information with discretion and professionalism.
• Screen and prioritize incoming communications (e.g., email, phone calls), responding or redirecting as appropriate.

 

Project Management & Coordination –

• Assist in the planning, execution, and monitoring of various projects.
• Develop project timelines and track progress against deadlines.
• Coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Follow up on action items and ensure timely completion of tasks.
• Maintain project documentation and ensure information is organized and accessible.
• Identify potential project roadblocks and proactively propose solutions.
• Manage small-scale projects independently, as assigned.

Research and Information Support –

• Conduct research on various topics to support the executive's priorities and initiatives.
• Gather, analyse, and synthesize information from various sources.
• Prepare reports, summaries, and presentations of research findings.
• Track industry trends and provide relevant insights to the executive.

The Ideal Candidate –

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior management.
• Demonstrated experience in project coordination or project management.
• Experience in conducting research and preparing reports.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and a high level of accuracy.  
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, take initiative, and problem-solve.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
• Ability to maintain confidentiality and exercise discretion.  
• A proactive and positive attitude.