Company Secretary (CS) + Legal Position or Compliance Officer

Job Description of Company Secretary:
Educational Qualification: CS having membership of Institute of Company Secretaries of India.
Company Secretary with Bachelor/ master’s degree in law is preferable.
Experience: At least 3 years’ post qualification experience in any Public/Private Limited
Company. Preferably, in any SEBI regulated entity in the capital market with exposure to the
Securities markets regulations. Having experienced as a compliance officer in the earlier
companies will be added advantage.
Roles and Responsibilities:
 Preparing & conducting board meeting, general meetings, preparing agenda and minutes,
liaising with various statutory bodies.
 All secretarial functions as requires under the Companies Act and coordination with ROC and
secretarial activities.
 Liaising with external regulators and advisers, such as lawyers and auditors etc.
 Must be having legal exposure for drafting, vetting of legal documents, agreements, and
contracts of the organization.
 Drafting and vetting various kind of legal documents such as Leave and License Agreement,
Service Agreement, Memorandum of Understanding, Vendor Agreements, Settlement Deed and
their addendum. Monitoring of Legal obligation to the company.
 Interpretation of Law, Rules, Regulations as well as agreements. Ensuring their enforceability
to safeguard the interest of the Company.
 Co-ordination with Advocates/ Councils on behalf of the Company in respect of court cases.
 Co-ordination with Statutory Auditor, Internal Auditor etc. regarding Secretarial Compliances.
 Co-ordination with Internal Auditor for conducting and concluding Internal Audit Assignment.
 Preparing MIS and/or any other necessary data as required by Statutory Auditor, Internal Auditor
or Company as related to Companies Act.
 Preparing and submission of various E-forms for intimation/ approval to ROC/ Central
Government on timely manner.
 Manage various compliances through Registrar, Transfer Agent etc. related to Shares of
Company. Manage reconciliation of Share Capital and all other tasks related to securities of the
Company.
 Manage the Secretarial/ Compliance Audit and handling of ROC compliances applicable to
company under the Companies Act 2013.
 Liaising and co-ordination with various statutory bodies like Registrar of Companies, other
Government Department etc. regarding secretarial matters
 Liaising with external regulators and advisers such as lawyers, auditors etc. regarding
secretarial matters.
Additional Roles and Responsibilities in Legal :
 Must be having legal exposure for drafting and vetting various kind of legal documents such as
Leave and License Agreement, Service Agreement, Memorandum of Understanding, Vendor
Agreements, Settlement Deed and their addendum and Monitoring of Legal obligation to the
company.
 Interpretation of Law, Rules, Regulations as well as agreements. Ensuring their enforceability
to safeguard the interest of the Company.
 Co-ordination with Advocates/ Councils on behalf of the Company in respect of court cases.
 Safe Keeping of Legal and related agreements and coordinating with the clients and JV partners
on the business agreement executed.
 Stay informed about the changes in laws, regulations and legal precedents relevant to the
practice area.
 Assist in the development of legal strategies and solutions by analysing and interpreting laws
and precedents.
 Collaborate with senior attorneys to prepare cases for trail, including organising evidence,
exhibits and case materials.
Roles and Responsibilities in Compliance :
 Develop and implement effective compliance programs that address regulatory requirements
and internal policies.
 Monitor compliance activities, identify potential compliance issues, implement corrective
actions and manage compliance risks.
 Regularly report on the organization's compliance status to management and relevant
stakeholders.
 Advise management on compliance-related matters, including potential risks and
opportunities.
 Conduct regular compliance audits to assess the effectiveness of compliance programs
 Collaborate with internal and external stakeholders to ensure compliance.