Accounts Payable Associate

Company Overview

Qlite is a dynamic organization operating within the industry sector, committed to maintaining high standards of financial accuracy and operational efficiency. The company fosters a professional environment that values detail-oriented and proactive team members.

Job Summary

The Accounts Payable Associate is responsible for managing the end-to-end vendor payment processes, ensuring accurate, timely, and compliant invoice processing. This role plays a crucial part in maintaining healthy vendor relationships, supporting financial accuracy, and contributing to the organization’s overall financial health.

Responsibilities

• Manage end-to-end Accounts Payable (AP) processes, including invoice verification, booking, and payment processing.
• Process vendor invoices accurately and ensure timely payments as per agreed terms.
• Reconcile vendor statements and resolve discrepancies in coordination with internal teams and vendors.
• Prepare and process payment runs through banking platforms such as NEFT, RTGS, IMPS, etc.
• Maintain accurate records of vendor accounts and payment schedules.
• Ensure compliance with statutory requirements, including TDS and GST provisions related to vendor payments.
• Coordinate with procurement and finance teams for purchase orders and invoice approvals.
• Monitor outstanding payables and prepare periodic ageing reports.
• Assist during month-end and year-end closing activities.
• Support internal and external audits by providing necessary documentation and reconciliations.
• Continuously identify opportunities to streamline and improve AP processes and controls.

Qualifications

• Bachelor's degree in Commerce, Accounting, or Finance (B.Com/M.Com preferred).
• 2–5 years of relevant experience in Accounts Payable.
• Strong understanding of accounting principles and payable processes.
• Working knowledge of GST, TDS, and vendor reconciliations.
• Proficiency in MS Excel (VLOOKUP, Pivot Tables, basic formulas).
• Experience working with ERP systems such as SAP, Oracle, NetSuite, Zoho Books, or Tally is preferred.
• Good communication and stakeholder management skills.

Preferred Skills

• Knowledge of statutory compliance related to vendor payments.
• Ability to identify and implement process improvements.
• Experience in handling audits and preparing relevant documentation.
• Strong organizational and multitasking skills.

Experience

• 2 to 5 years of relevant experience in Accounts Payable or related finance roles.

Environment

• The role is based in Gurgaon, Sector 49, with a typical office setting.
• The work involves regular interaction with internal teams and external vendors.
• The environment requires attention to detail, adherence to compliance standards, and the ability to manage multiple priorities efficiently.

Salary

• Not specified.

Growth Opportunities

• Potential career advancement into senior finance roles such as Senior Accounts Payable Specialist, Finance Manager, or Finance Controller.
• Opportunities to develop expertise in financial processes, ERP systems, and compliance management.

Benefits

• Not specified.