Executive / Sr. Executive – Certification & Compliance

Company Overview

Not specified.

Job Summary

We are seeking a detail-oriented Certification & Compliance Executive to manage and execute all activities related to management system certifications and statutory compliance within a plastic recycling manufacturing setup. The role primarily focuses on ensuring timely securing and renewal of certifications such as ISO 9001, ISO 14001, ISO 45001, GRS, RCS, SMETA, EN, FDA, FSSAI, and other relevant standards for the recycling industry. The responsibilities include data preparation, engaging external consultants, internal audit coordination, preparation for external certification audits, documentation management, non-conformity closure, and compliance tracking.

Responsibilities

• Develop a comprehensive understanding of applicable certification standards, requirements, and audit protocols.
• Translate certification requirements into department-wise information and documentation needs.
• Prepare detailed Information Requisition Lists (IRLs) and coordinate with respective teams to collect required information, documents, and records.
• Review received information for completeness, consistency, and compliance with certification standards.
• Maintain and update IMS policies, manuals, SOPs, work instructions, and records in line with operational and certification requirements.
• Ensure effective document and records control, including version control, approvals, retention, and accessibility.
• Identify documentation and process gaps and coordinate corrective actions.
• Support continual process improvement initiatives based on certification requirements, audit findings, and operational needs.
• Maintain a structured repository of certification-related documents and evidence to ensure audit readiness.
• Prepare and maintain the internal audit plan and schedule.
• Coordinate internal audits across relevant functions and locations.
• Support preparation for external surveillance and recertification audits.
• Coordinate with process owners to collect necessary documents, records, and evidence.
• Participate in internal audits and assist in preparing audit reports.
• Track audit observations and findings and ensure timely follow-up.
• Coordinate closure of Non-Conformities (NCs) and observations from audits.
• Support root cause analysis (RCA) and monitor corrective and preventive actions.
• Verify supporting evidence for closure and maintain records.
• Identify recurring issues and escalate them appropriately.
• Maintain certification calendars, audit schedules, and compliance trackers.
• Monitor certificate validity and upcoming audit/renewal timelines.
• Ensure timely preparation of documents and records.
• Maintain an organized repository of certificates, audit reports, NCs, CAPA records, and supporting documentation.
• Prepare periodic status updates on certification and audit activities.

Qualifications

• Educational Qualification: Graduate or Postgraduate in Engineering, Environmental Science, Quality Management, Sustainability, EHS, or a related discipline.
• Experience: 2–3 years in IMS, Quality, EHS, Compliance, or Certification Management.
• Technical Skills:
  • Practical working knowledge of ISO 9001, ISO 14001, ISO 45001 (IMS).
  • Experience in internal audits and coordination of external certification audits.
  • Strong documentation, coordination, and follow-up skills.
  • Good understanding of Root Cause Analysis and Corrective Action processes.
• Soft Skills:
  • Strong attention to detail.
  • Ability to manage multiple activities and timelines.
  • Effective communication and coordination skills.

Preferred Skills

• Lead Auditor certification in one or more ISO standards.
• Experience with GRS, RCS, or equivalent recycling/chain-of-custody standards.
• Experience in recycling, manufacturing, waste management, or sustainability will be an advantage.

Experience

• 2 to 3 years of relevant experience in IMS, Quality, EHS, Compliance, or Certification Management.
• Practical experience in recycling or manufacturing industries is preferred.

Environment

• The role is based in Nashik, Maharashtra.
• The work environment involves coordination across multiple departments within a manufacturing setup.
• The position is full-time with typical office hours, involving documentation, audits, and compliance activities.

Salary

Not specified.

Growth Opportunities

Not specified.

Benefits

Not specified.