Export Coordinator | Scrabble

Posted on February 11, 2026

Job Description

Job Title: Logistics & Export Coordinator (with Project Management Skills) Location: <a name="_Hlk213327845">Starting as Home Office </a>(with travel to local authorities/customs as required) <div align="center" style="text-align:center; margin-bottom:11px"> <hr align="center" size="3" width="100%" /></div> Objective of the Role: Ensure the efficient and accurate handling of all logistics and export operations from factories (“ex works”) to global destinations. The Logistics & Export Coordinator acts as a vital link between factories, freight forwarders, and Procos headquarters, ensuring timely and compliant shipments while maintaining excellent communication and documentation standards. <div align="center" style="text-align:center; margin-bottom:11px"> <hr align="center" size="3" width="100%" /></div> Key Responsibilities: 1. Logistics Coordination <ul> <li style="margin-bottom:11px">Organize, monitor, and coordinate shipments from factories via sea, air, and (if applicable) rail.</li> <li style="margin-bottom:11px">Act as the primary interface between factories and freight forwarders to schedule pickups, loading, and delivery timelines.</li> <li style="margin-bottom:11px">Oversee the entire shipment flow — from raw material planning through production to final dispatch.</li> <li style="margin-bottom:11px">Track and manage logistics milestones, production and shipment schedules, and proactively escalate delays or bottlenecks.</li> </ul> 2. Documentation & Compliance <ul> <li style="margin-bottom:11px">Review and manage all export-related documentation, including:

<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Commercial invoices, packing lists, certificates of origin, and transport documents.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">L/C (Letter of Credit) documentation when applicable.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Customs and export compliance documentation per Indian regulations.</span></span></span></span></span></span></span></li>
</ul>
</li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Manage customs-related processes such as <b>draw-back claims, GST refund documentation,</b> and clearance procedures.</span></span></span></span></span></span></span></li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Ensure the accurate exchange and verification of documents among factories, freight forwarders, and headquarters.</span></span></span></span></span></span></span></li>

</ul> 3. Reporting & Coordination <ul> <li style="margin-bottom:11px">Prepare shipment status reports for headquarters, including updates on delivery progress, risks, and delays.</li> <li style="margin-bottom:11px">Maintain constant communication with stakeholders to ensure transparency and alignment on shipping priorities.</li> <li style="margin-bottom:11px">Work closely with the QA/QC Officer to coordinate shipment readiness following quality approval.</li> </ul> 4. Process Development & Optimization <ul> <li style="margin-bottom:11px">Develop and maintain standardized documentation and process frameworks to streamline logistics workflows.</li> <li style="margin-bottom:11px">Support cost optimization efforts, such as benchmarking freight forwarders and identifying consolidation opportunities.</li> <li style="margin-bottom:11px">Contribute to continuous improvement initiatives for logistics efficiency, compliance, and cost control.</li> </ul> <div align="center" style="text-align:center; margin-bottom:11px"> <hr align="center" size="3" width="100%" /></div> Requirements: <ul> <li style="margin-bottom:11px">Education & Experience:

<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Bachelor&rsquo;s degree or equivalent qualification in <b>Logistics, Supply Chain Management, Export Management, or related fields</b>.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Minimum 5 years of proven experience in <b>export logistics operations within India</b>, including customs clearance and compliance.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Familiarity with <b>international shipping documentation</b> and <b>Incoterms</b>.</span></span></span></span></span></span></span></li>
</ul>
</li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><b><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Skills <a name="_Hlk213328569">&amp; Competencies:</a></span></span></span></b></span></span></span></span>
<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328630"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Strong organizational and coordination skills with meticulous attention to detail.</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Ability to work <b>autonomously</b> and manage multiple projects simultaneously without daily supervision.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Strong <b>project management mindset</b> &mdash; able to monitor timelines, anticipate issues, and drive resolution.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328677"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Excellent communication and interpersonal skills to coordinate with diverse stakeholders (factories, forwarders, authorities).</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328514"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Proficiency in <b>English</b> (spoken and written); knowledge of <b>Hindi or regional languages</b> is an advantage.</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328730"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Working knowledge of <b>MS Office</b> and experience with <b>ERP systems</b> preferred.</span></span></span></a></span></span></span></span></li>
</ul>
</li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><b><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Additional Attributes:</span></span></span></b></span></span></span></span>
<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328418"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Reliable, loyal, and committed to upholding company standards and confidentiality.</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Confident and professional when dealing with <b>customs, port, and other local authorities</b>.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Willingness and flexibility to <b>travel locally</b> inside the country (e.g., to customs offices).</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Strong analytical thinking and problem-solving abilities with a proactive attitude.</span></span></span></span></span></span></span></li>
</ul>
</li>

</ul> <div align="center" style="text-align:center; margin-bottom:11px"> <hr align="center" size="3" width="100%" /></div> Additional Useful Tasks: <ul> <li style="margin-bottom:11px">Oversee and support the development of an internal logistics documentation system.</li> <li style="margin-bottom:11px">Ensure end-to-end export compliance according to Indian regulations and company policies.</li> <li style="margin-bottom:11px">Support interdepartmental alignment on export planning, especially with procurement and quality teams.</li> </ul> <div align="center" style="text-align:center; margin-bottom:11px"> <hr align="center" size="3" width="100%" /></div> Working Conditions: <ul> <li style="margin-bottom:11px">Work Environment: Primarily home-office-based with occasional travel (customs visits, factory coordination, etc.).</li> <li style="margin-bottom:11px">Working Hours: Flexible, depending on shipment and coordination requirements.</li> </ul>

Job Description

<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Commercial invoices, packing lists, certificates of origin, and transport documents.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">L/C (Letter of Credit) documentation when applicable.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Customs and export compliance documentation per Indian regulations.</span></span></span></span></span></span></span></li>
</ul>
</li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Manage customs-related processes such as <b>draw-back claims, GST refund documentation,</b> and clearance procedures.</span></span></span></span></span></span></span></li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Ensure the accurate exchange and verification of documents among factories, freight forwarders, and headquarters.</span></span></span></span></span></span></span></li>

<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Bachelor&rsquo;s degree or equivalent qualification in <b>Logistics, Supply Chain Management, Export Management, or related fields</b>.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Minimum 5 years of proven experience in <b>export logistics operations within India</b>, including customs clearance and compliance.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Familiarity with <b>international shipping documentation</b> and <b>Incoterms</b>.</span></span></span></span></span></span></span></li>
</ul>
</li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><b><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Skills <a name="_Hlk213328569">&amp; Competencies:</a></span></span></span></b></span></span></span></span>
<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328630"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Strong organizational and coordination skills with meticulous attention to detail.</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Ability to work <b>autonomously</b> and manage multiple projects simultaneously without daily supervision.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Strong <b>project management mindset</b> &mdash; able to monitor timelines, anticipate issues, and drive resolution.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328677"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Excellent communication and interpersonal skills to coordinate with diverse stakeholders (factories, forwarders, authorities).</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328514"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Proficiency in <b>English</b> (spoken and written); knowledge of <b>Hindi or regional languages</b> is an advantage.</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328730"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Working knowledge of <b>MS Office</b> and experience with <b>ERP systems</b> preferred.</span></span></span></a></span></span></span></span></li>
</ul>
</li>
<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list .5in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><b><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Additional Attributes:</span></span></span></b></span></span></span></span>
<ul style="list-style-type:circle">
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><a name="_Hlk213328418"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Reliable, loyal, and committed to upholding company standards and confidentiality.</span></span></span></a></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Confident and professional when dealing with <b>customs, port, and other local authorities</b>.</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Willingness and flexibility to <b>travel locally</b> inside the country (e.g., to customs offices).</span></span></span></span></span></span></span></li>
	<li style="margin-bottom:11px"><span style="font-size:12pt"><span style="tab-stops:list 1.0in"><span style="line-height:115%"><span style="font-family:Aptos,sans-serif"><span lang="EN-US" style="font-size:11.0pt"><span style="line-height:115%"><span style="font-family:&quot;Calibri Light&quot;,sans-serif">Strong analytical thinking and problem-solving abilities with a proactive attitude.</span></span></span></span></span></span></span></li>
</ul>
</li>