RESPONSIBILITIES

 

▪ Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.

▪ Co-ordinate across departmental heads/managers on priority projects assigned by CEO and follow-up for regular updates on progress, roadblocks,etc.

▪ Determine the priority of tasks that require the CEO’s attention; redirect matters to staff to handle, or handle matters personally, as appropriate.

▪ Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

▪ Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

▪ Assist the CEO in preparation of presentations, PR documents, etc for internal and external audience as required.

▪ Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

▪ Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

▪ Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.

 

QUALIFICATIONS

 

▪ 3-4 years prior experience in supporting a senior executive or team.

▪ Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

▪ Exceptional writing, editing, and proofreading skill.

▪ Excellent organization and time-management skills.

▪ Ability to multi-task and deliver on competing priorities.