Job Description – Accounts & Admin Assistant

Position: Accounts & Admin Assistant

Location: Andheri

Reporting To: Estate Manager

Role Overview

The Accounts & Admin Assistant will support the smooth financial, administrative, and household operations of a promoter bungalow. The role requires accuracy, integrity, excellent time management, and a positive, service-oriented mindset.

Key Responsibilities

1. Accounting & Financial Management

• Maintain and reconcile petty cash records daily.
• Match and verify credit card and debit card statements.
• Bills should be under name of respective family members with details mentioned.
• Cross-check all grocery bills with accompanying challans & delivery notes.
• Assist in maintaining monthly expense summaries and budget tracking.
• Prepare simple financial reports for review by the Estate Manager and Promoter Family.
• Ensure all financial documentation is filed, stored, and updated systematically.

2. Administrative Responsibilities

• Coordinate with vendors, suppliers, and service providers for timely bill submissions.
• Maintain documentation for inward/outward materials in coordination with security.
• Support estate operations during events, poojas, or guest visits.
• Maintain accurate records of asset movements, inventories, and household supplies.

3. Pooja Room Competency

• Basic knowledge of pooja items, daily requirements, and setup will be considered a plus.
• Ability to coordinate procurement of flowers, samagri, and other ritual-related items as required.
• Cross checking each and every pooja room samagri with coordination with Pandit.

4. Time & Task Management

• Handle multiple tasks efficiently with strong follow-up skills.
• Prioritize work as per urgency and importance.
• Ensure all deadlines—financial, administrative, or household—are met without reminders.

5. Professional Behaviour & Attitude

• Maintain a positive attitude and ability to handle varied responsibilities with a calm and smiling demeanour.
• Demonstrate flexibility and readiness to take on different challenges in a dynamic household environment.
• Uphold confidentiality and discretion at all times due to the sensitive nature of bungalow household operations.

Skills & Qualifications

• Bachelor’s degree in Commerce, Business Administration, or equivalent.
• Minimum 2–4 years of experience in accounts/admin roles (experience in private estates or promoter households preferred).
• Strong knowledge of basic accounting, reconciliations, and record-keeping.
• Proficiency in MS Excel, email communication, and document management.
• Excellent time management and organizational skills.
• Good interpersonal and communication abilities.
• Ability to work independently as well as collaboratively.

Additional Attributes

• High level of integrity and honesty.
• Reliable, punctual, and disciplined.
• Respectful, courteous, and professional in all interactions.