Office Administration & Facility Management Specialist

Company Overview

Not specified.

Job Summary

The role involves overseeing the administration of regional and zonal offices, specifically in the southern region, ensuring smooth operations related to office management, vendor coordination, and facility maintenance. The incumbent will be responsible for managing hotel and guest house bookings, vendor payments, purchase order generation in SAP, and coordinating repairs and maintenance activities. This position plays a vital role in maintaining efficient office environments and supporting organizational operational excellence.

Responsibilities

• Manage the administration of branch, regional, and zonal offices, including handling facility repairs and maintenance requests.
• Coordinate hotel and guest house bookings at the zonal level.
• Oversee vendor management activities, including vendor payments and negotiations.
• Generate purchase orders in SAP and coordinate with the Finance team for timely vendor payments.
• Facilitate repairs, maintenance, and facility management requirements across branches.
• Ensure smooth coordination between various departments to support operational needs and maintain office infrastructure.

Qualifications

• Educational Qualification: B.Com Graduate.
• Experience: 10-12+ years of experience in Office Administration and Facility Management.
• Technical Skills:
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint).
  • Working knowledge of SAP for purchase order generation.
  • Good analytical skills.
• Soft Skills:
  • Excellent coordination and communication skills (both written and oral).
  • Attention to detail.
  • Enthusiastic learner with a hands-on approach to repairs and fit-outs.

Preferred Skills

• Proficiency in South Indian languages.
• Strong organizational and multitasking abilities.
• Ability to handle vendor negotiations and manage multiple stakeholders effectively.

Experience

• Minimum of 10-12 years of relevant experience in office administration, facility management, or related fields.
• Prior experience in managing branch operations, vendor relations, and facility repairs.

Environment

• The role involves working in a dynamic office environment, potentially across multiple locations in the southern region.
• The position may require coordination with various vendors, service providers, and internal departments.
• The work setting is primarily in-office, with some field visits for repairs and maintenance oversight.

Salary

Not specified.

GrowthOpportunities

Not specified.

Benefits

Not specified.