Personal Assistance
Travel Scheduling & Coordination
• Maintain executive's appointment schedule by planning and scheduling meetings,
conferences, teleconferences, and travel.
• Work closely with other Executive Assistants for scheduling meetings and travel,
proactive in sharing information and to be open in communication with Executive
Assistants.
• Arrange air travel, ground transport and hotel bookings for executives through
internal or outside agents
• Prepare itinerary, trip folders and other required supplies.
• Booking of office and meeting rooms for the executives traveling to other GA office’s
by working closely with other office Executive Assistants
• Assist with executive’s personal travel requirements if any.

• Need to coordinate after-hours and weekends especially in case of schedule
changes and emergencies and when executives are traveling.
• Monitor changes in flight schedules and make changes when required and ensure
that the executive is updated.
Meeting Scheduling & Coordination
• Handle all inquiries through phone and in person for the assigned executives and
arrange call backs and ensure to close the loop.
• Update firm wide online meeting scheduling systems on a timely basis
• Co-ordination of global and domestic company events as required
Expense reporting & claims tracking
• Complete Online expense reports after trip by collecting the bills, boarding pass,
hotel invoices etc. and to be well versed with firm wide travel & entertainment policy
• Track timely reimbursement through credit / direct payment to credit card company
Contacts / Database Management
• Updating details of persons met in contacts database.
• Tracking movement of people and updating contacts
Tracking membership / loyalty programs, expiry & renewals