Manager – Secretarial & Legal

Company Overview

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Job Summary

The Manager – Secretarial & Legal is responsible for overseeing the Secretarial and Legal functions of the company, ensuring full compliance with relevant regulations, and managing corporate governance. This role will contribute significantly to the organization's legal integrity and corporate governance, ensuring accurate reporting and legal compliance that aligns with the company's strategic goals.

Responsibilities

• Secretarial & Compliance Management

  • Lead the Secretarial and Legal functions, ensuring compliance with the Companies Act, FEMA, and RBI regulations.
  • Organize and conduct Board Meetings, Committee Meetings, and Annual General Meetings, including the preparation of agendas, notices, resolutions, and minutes.
  • Maintain and update all statutory registers, records, and filings with ROC, RBI, and other regulatory authorities.
  • Oversee secretarial audits and the preparation of Board, Directors’, and Corporate Governance Reports for the Annual Report.
  • Ensure adherence to corporate governance standards, statutory obligations, and internal control frameworks.

• Regulatory & Legal Compliance

  • Manage overall regulatory compliance under the Companies Act, FEMA, RBI Guidelines, and allied laws.
  • Handle documentation, shareholder agreements, and regulatory filings for equity or quasi-equity infusions.
  • Execute changes to the Memorandum and Articles of Association and manage Directorship updates.
  • Carry out FEMA-related filings with RBI, including capital infusion and shareholding changes.
  • Develop, review, and update various RBI-mandated and company-specific policies.

• Corporate Actions & Capital Management

  • Administer share-related activities such as transfers, transmissions, and allotments.
  • Manage capital actions including Rights Issues, Private Placements, ESOP schemes, and corporate restructuring.
  • Support due diligence and documentation for fundraising and investor relations.

• Legal Affairs

  • Lead and manage legal matters including contracts, agreements, notices, and litigation.
  • Liaise with external legal counsel, auditors, regulators (MCA, RBI), and solicitors for various corporate and compliance matters.
  • Draft, review, and vet legal documents ensuring they align with corporate policies and statutory requirements.

• Reporting & Stakeholder Management

  • Ensure accurate and timely reporting of company developments to the Board, shareholders, and regulators.
  • Compile and finalize the full Annual Report, including Management Discussion & Analysis and statutory disclosures.
  • Provide strategic inputs to management on legal and regulatory implications of key business decisions.

Qualifications

• Bachelor's or Master's degree in Law, Business Administration, or related field.
• Strong knowledge of the Companies Act, FEMA, RBI Guidelines, and corporate governance.
• Excellent organizational and leadership skills.
• Proficient in legal documentation and regulatory compliance.
• Strong communication skills and stakeholder management experience.
• Ability to work under pressure and manage tight deadlines.
• Detail-oriented with a strong focus on accuracy.
• Prior experience in a managerial role within a legal or compliance department is preferred.

Preferred Skills

• Certification in Company Secretary (CS) or equivalent is an advantage.
• Experience in corporate law and governance frameworks.
• Familiarity with the use of compliance management software.

Experience

• A minimum of 5-7 years of relevant experience in secretarial and legal roles.

Environment

• The typical work setting will be office-based but may offer flexibility for remote work arrangements depending on company policies.

Salary

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Growth Opportunities

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Benefits

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