HR and Administration Executive

Company Overview

(Not specified)

Job Summary

The HR and Administration Executive will be responsible for managing talent acquisition, HR operations, and office management. This role aims to ensure effective recruitment processes, maintain employee documentation, and oversee the daily administration of the office environment, contributing to the overall organizational success.

Responsibilities

Talent Acquisition

• Manage end-to-end recruitment across all departments.
• Source candidates through job portals, LinkedIn, referrals, and other hiring channels.
• Screen resumes, conduct initial interviews, schedule interviews, and coordinate with hiring managers.
• Ensure a seamless onboarding experience for new employees.

HR Operations

• Maintain employee records and HR documentation.
• Prepare offer letters, appointment letters, confirmation letters, and other HR documents.
• Manage attendance, leave records, probation tracking, and employee databases.
• Support performance review and appraisal processes.
• Ensure compliance with company policies and HR best practices.

Administration & Office Management

• Oversee day-to-day office administration and ensure smooth functioning of the workplace.
• Manage office supplies, stationery, housekeeping, pantry, and facility requirements.
• Coordinate with vendors for office maintenance, repairs, and administrative services.
• Handle travel bookings, accommodation, and logistics for employees and leadership when required.
• Maintain office assets and ensure proper inventory records.
• Coordinate courier services, document dispatches, and office logistics.
• Manage office expenses, vendor invoices, and administrative budgets.
• Ensure a safe, organized, and productive office environment.

Coordination & Operations

• Work closely with the Operations, Finance, and Leadership teams for cross-functional support.
• Coordinate employee documentation with Finance for payroll processing.
• Hands-on experience in payroll processing, including salary calculations, attendance and leave adjustments, deductions, reimbursements, statutory components, and coordination for timely monthly salary disbursement.
• Assist in implementing company policies and organizational initiatives.
• Support leadership with administrative tasks and special projects whenever required.

Qualifications

• 1-2 years of experience in HR and Administration, preferably in a startup, D2C, or eCommerce company.
• Proven experience in end-to-end recruitment and HR operations.
• Experience in office administration and vendor management.
• Strong communication, interpersonal, and organizational skills.
• Ability to manage multiple priorities in a fast-paced startup environment.
• Proficiency in Microsoft Office, Google Workspace, and HR documentation.
• High level of professionalism, confidentiality, and ownership.

Preferred Skills

• (Not specified)

Experience

1-2 years of experience in HR and Administration.

Environment

• (Not specified)

Salary

• (Not specified)

Growth Opportunities

• (Not specified)

Benefits

• (Not specified)