Job Description: Founder Office

Location: Turbhe, Navi Mumbai

Experience: 5+ years

Reporting to: Founder / CEO

Role Type: Full-time, In-office (preferred)

 

About the Role

We are looking for a highly organised, proactive, and dependable candidate

who can act as the Founder’s key support across scheduling, operations, execution tracking, and MIS.

This is Founder office role designed for someone mature, experienced, and capable of managing

high-velocity workflows in a growing organisation.

 

Key Responsibilities

1. Founder Support & Calendar Management

● Full ownership of the Founder’s calendar

● Scheduling, prioritising, and coordinating all meetings

● Preparing meeting briefs and tracking action items

Managing daily communication and correspondence

 

2. Follow-ups & Execution Tracking

● Proactively following up with teams on tasks and deadlines

● Maintaining structured trackers for weekly goals

● Ensuring accountability without micromanaging

● Coordinating updates across departments

 

3. Operations & Coordination

● Handling daily operational requirements and process coordination

● Ensuring smooth communication flow internally

● Vendor coordination and documentation management

● Creating and maintaining SOPs where required

 

4. MIS & Reporting

● Building and maintaining dashboards (weekly, monthly)

● Collecting data from teams and presenting insights to Founder

● Strong capability in Excel/Sheets for MIS

● Preparing reports, summaries, and presentations

 

5. Project Management

● Assisting in planning and executing key projects end-to-end

● Maintaining project trackers and flagging any delays

● Cross-functional coordination for operational initiatives

● Ensuring timely closure of action items

 

Skills & Requirements

● Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, or

Founder’s Office roles

● Strong proficiency in Excel/Google Sheets and reporting

● Excellent communication (written + verbal)

● High level of ownership, discretion, and maturity

● Strong organisational skills and ability to manage multiple priorities

● Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.

● Ability to follow up firmly yet politely

 

Educational Background

● Graduate (MBA/PG degree preferred but optional)

 

Personality Fit

● Mature, reliable, and highly accountable

● Structured thinker with strong execution discipline

● Anticipates needs and solves problems independently

● Calm under pressure, with a positive, solution-driven mindset