Purchase Executive

Company Overview

Company overview details are not specified.

Job Summary

The Purchase Executive is responsible for managing supplier relationships, optimizing costs, and ensuring timely procurement of materials and services essential for construction projects. This role plays a critical part in maintaining quality standards and enhancing procurement processes, ultimately contributing to the organization's operational efficiency and profitability.

Responsibilities

• Supplier Management:

  • Identify and evaluate suppliers of construction materials, equipment, and services.
  • Meet with vendors and handle negotiations effectively.
  • Add new vendors to the approved list by coordinating with the Assistant Manager.
  • Build and maintain relationships with key vendors.

• Cost Optimization:

  • Implement cost-saving strategies through negotiation, bulk purchasing, and seeking competitive pricing.
  • Negotiate favorable terms and prices with suppliers to maximize cost savings.
  • Monitor and analyze procurement expenses.

• Inventory Control:

  • Coordinate with Chief Engineers to verify available inventory and future requirements.

• Quality Assurance:

  • Ensure purchased materials meet quality standards and collaborate with suppliers to resolve quality issues promptly.
  • Maintain clear communication with vendors regarding rejected materials and manage documentation for such cases.

• Timely Procurement:

  • Procure materials in a timely manner to support production schedules and project deadlines.

• Contract Management:

  • Draft and manage supplier contracts, including terms, conditions, and pricing agreements.
  • Supervise subordinates during contract drafting and negotiation processes.

• Budget Adherence:

  • Operate within the allocated procurement budget and identify cost-saving opportunities.
  • Analyze urgent situations and alert leadership regarding financial concerns.

• Market Research:

  • Keep updated with technical knowledge of new products and current procurement methods.
  • Stay informed on market trends, supplier capabilities, and industry developments.

• Reporting:

  • Generate reports on procurement activities, cost analysis, and supplier performance for management review.

• Risk Mitigation:

  • Identify and mitigate risks related to supply chain disruptions, price fluctuations, and supplier reliability.

• Vendor Evaluation:

  • Regularly assess vendor performance and conduct supplier audits as necessary.
  • Submit quarterly reports to leadership.

• Process Improvement:

  • Continuously improve procurement processes to enhance efficiency and reduce costs.
  • Focus on timely solutions and quality outcomes within the team.

• Team Management:

  • Regularly monitor and develop the team, providing on-job assistance and identifying training needs.
  • Offer timely solutions to team challenges.

• Project Coordination:

  • Coordinate with project leaders for daily operational activities and conduct regular meetings for smooth project functions.
  • Handle disputes related to procurement concerns on projects.

• Cost-Benefit Analysis:

  • Conduct cost-benefit analyses for procurement decisions to maximize value for the organization.

• ERP & Process Management:

  • Accelerate feedback related to process improvements based on work experiences.

Qualifications

• Bachelor of Engineering (B.E) in Civil Engineering or related field from the Real Estate Industry.
• Proven experience as a Purchase Executive or in a similar role.
• Strong negotiation and communication skills.
• Knowledge of procurement software and tools.
• Minimum of 2-5 years of experience as a purchase executive in the real estate industry.

Preferred Skills

• Excellent analytical and problem-solving skills.
• Experience in supply chain management.
• Familiarity with legal and regulatory requirements in procurement.

Experience

• Minimum of 2-5 years of relevant experience in purchasing, specifically within the real estate industry.

Environment

• The role predominantly involves office-based work with occasional site visits to construction projects.
• Typical working hours are from 9:30 AM to 6:30 PM.

Salary

Salary details are not specified.

Growth Opportunities

Growth opportunities within the company are not specified.

Benefits

Details regarding employee benefits are not specified.