Executive – Accounts Payable & General Ledger

Company Overview

(Not specified)

Job Summary

The Executive – Accounts Payable & General Ledger is a vital finance professional responsible for managing end-to-end accounts payable processing and general ledger activities for a portfolio of clients across multiple jurisdictions. The role involves ensuring accurate, timely, and well-controlled financial operations, working closely with the Client Finance Lead. This position offers hands-on exposure to fast-scaling, globally-funded businesses across the US, India, Switzerland, and Singapore, contributing to the organization’s goal of delivering comprehensive virtual CFO services to growth-stage and funded companies.

Responsibilities

• Manage end-to-end Accounts Payable (AP) processing for assigned client entities, including invoice booking, verification, matching, coding, approval routing, and payment processing in accordance with client policies.
• Ensure vendor invoices are processed accurately within agreed turnaround times, applying appropriate approval and matching protocols based on spend category and client policies.
• Handle vendor queries, reconciliations, and ageing analysis across client entities and geographies.
• Process employee expense reimbursements and vendor advances where applicable.
• Manage day-to-day General Ledger (GL) activities, including journal entries, accruals, prepayments, and provisions for assigned client entities.
• Perform GL scrutiny and balance sheet reconciliations, following up on open/ageing items to closure.
• Support month-end and period-end close activities, ensuring timely and accurate closing across client entities.
• Assist in preparing trial balances, schedules, and supporting documentation for management reporting and Management Information System (MIS).
• Support banking operations, including payment processing, fund transfers, and bank reconciliations across geographies.
• Assist in statutory compliance activities such as GST/VAT, TDS, and other filings across jurisdictions.
• Support internal and statutory audits by providing documentation, schedules, and explanations for AP and GL transactions.
• Serve as a primary point of contact for clients on AP and GL matters, resolving queries promptly and professionally.
• Coordinate with the Client Finance Lead and cross-functional teams to maintain consistent processes and controls.
• Maintain accurate documentation, process notes, and audit trails for each client entity.

Qualifications

• Educational Qualification: Commerce Graduate / Post Graduate (B.Com / M.Com / MBA – Finance)
• Experience: 6 – 7 years of relevant experience in Accounts Payable and General Ledger
• Technical Skills:
  • Hands-on experience with ERP/accounting platforms such as NetSuite, QuickBooks, Xero, Zoho Books, SAP, or Oracle
  • Strong understanding of AP processes (invoice matching, coding, vendor reconciliation) and GL activities (journal entries, reconciliations, month-end close)
  • Proficient in MS Excel; exposure to reporting/BI tools is an advantage
  • Basic understanding of statutory compliance requirements (GST, TDS, etc.)
• Soft Skills:
  • Excellent communication skills for interacting confidently with clients, vendors, and internal teams
  • Strong problem-solving skills with a keen eye for detail and accuracy
  • Highly organized, capable of managing multiple client accounts and deliverables under tight deadlines
  • Proactive, dependable, and comfortable working in a fast-paced, multi-client, entrepreneurial environment

Preferred Skills

• Prior experience in a Virtual CFO firm, finance shared services, outsourcing setup, or multi-client/multi-entity environment
• Experience working across multiple geographies or client accounts simultaneously
• Exposure to reporting/BI tools beyond MS Excel
• Knowledge of statutory compliance in various jurisdictions

Experience

• 6 – 7 years of relevant experience in Accounts Payable and General Ledger functions
• Experience working with multi-geo clients and managing end-to-end financial operations in a fast-growing environment

Environment

• Location: Gurugram, India (Full-time, in-office)
• The role involves working in a collaborative, fast-paced environment with exposure to international clients across the US, Singapore, Switzerland, and India.
• The position requires handling multiple client accounts, ensuring compliance, and maintaining high accuracy in a dynamic setting.

Salary

• Not specified; compensation is negotiable for the right candidate.

GrowthOpportunities

• (Not specified)

Benefits

• (Not specified)