Export Documentation Executive (Export Operations)

Company Overview

Just Organik is one of India's leading organic food brands, on a mission to make safe, certified organic food accessible to every household while creating sustainable livelihoods for farmers. Founded in 2013, the brand works directly with over 15,000 small farmers across the Himalayan state of Uttarakhand, sourcing and processing a wide range of organic staples — pulses and lentils, rice, flours, millets and ancient grains, spices, oils and ghee, sweeteners, beverages, dry fruits and seeds, and personal care. Certified to India Organic, USDA Organic, and EU Organic standards, Just Organik operates a corporate office in the Delhi–NCR region and a state-of-the-art processing facility in Rudrapur, Uttarakhand. The brand is steadily growing across general trade, modern trade, e-commerce, quick-commerce, and export markets in India and abroad. It has been recognised in the Forbes India–DGEMS 2024 Select 200 list and honoured by the Ministry of Agriculture & Farmers' Welfare for its contribution to the International Year of Millets 2023.

Job Summary

We are looking for a detail-oriented Export Documentation Executive to manage the end-to-end paperwork for Just Organik's export shipments. This role is responsible for preparing accurate pre- and post-shipment documentation, coordinating with the Customs House Agent (CHA), freight forwarders, and the factory team, and ensuring timely filing with the Authorized Dealer (AD) bank — enabling smooth, compliant, and on-time exports.

Responsibilities

• Manage end-to-end export shipment documentation, from order to post-shipment closure.
• Prepare pre-shipment documents such as commercial invoices and packing lists.
• Coordinate with the CHA and freight forwarders for customs clearance and dispatch.
• Collaborate with the factory team for container planning and stuffing.
• Coordinate for the drawing of samples and the issuance of Phytosanitary Certificates for export consignments.
• Review Letters of Credit (LC) and prepare documents strictly as per LC terms.
• Ensure timely filing and submission of shipment documents with the AD bank.
• Track all export shipments and keep stakeholders updated on status.
• Prepare post-shipment documents, including those for BRC realization and closure.
• Maintain organized records of all export documentation for audit and compliance purposes.

Qualifications

• Experience: 2–5 years of experience in export documentation, preferably in FMCG (Fast Moving Consumer Goods) or agri-products.
• Education: Graduate in any discipline; a qualification in export/import management is an advantage.
• Technical Skills:
  • Sound understanding of export documentation, LC, CHA coordination, and AD bank filing.
  • Familiarity with BRC (Bureau Veritas Certification), shipping documents, and export compliance requirements.

Preferred Skills

• High accuracy and strong attention to detail in documentation.
• Good coordination and communication skills with internal and external stakeholders.
• Ability to manage multiple shipments and deadlines simultaneously.
• Working knowledge of MS Office; ERP (Enterprise Resource Planning) exposure is an advantage.

Experience

• 2–5 years of relevant experience in export documentation.

Environment

• Location: Gurugram, Haryana.
• Employment Type: Full-time.
• Reports To: Chief Executive Officer (CEO).

Salary

• CTC as per industry standards (negotiable based on experience).

Growth Opportunities

• Opportunity to be part of a purpose-led, fast-growing brand at the forefront of India’s organic food movement, shaping the brand's growth across channels and markets.

Benefits

• Details on benefits not provided in the job description.