Executive – P2P

Job Summary

The Executive – P2P (Procure to Pay) is responsible for managing the end-to-end invoice processing and expense management functions within the organization. This role ensures compliance with company policies and procedures while maintaining accurate financial records. The Executive will contribute to the efficiency of financial operations and support the organization’s goals through effective data management and process improvement.

Responsibilities

• Invoice Processing

  • Review and verify incoming invoices for accuracy, completeness, and adherence to company policies and procedures.
  • Ensure that all relevant supporting documentation is attached to invoices.
  • Match invoices with corresponding purchase orders and receipts to ensure accuracy.

• Expense Management

  • Process and review employee expense reports, ensuring accurate documentation and compliance with company policies.
  • Verify receipts, invoices, and other supporting documents for accuracy and completeness.
  • Identify and rectify discrepancies, errors, or policy violations in expense reports.
  • Provide guidance to employees on expense reporting procedures and best practices.

• Data Entry and Support

  • Enter invoice details accurately into the accounting system or invoice processing software.
  • Maintain comprehensive and organized records of invoices and related documentation.
  • Undertake any other ad-hoc duties assigned and provide administrative support.

• Discrepancy Resolution

  • Investigate and resolve discrepancies or issues related to invoice and travel & expense processing.
  • Communicate effectively with vendors, suppliers, and internal teams to resolve discrepancies promptly.

• Compliance and Reporting

  • Ensure compliance with company policies, industry regulations, and legal requirements related to invoice processing.
  • Generate regular and ad-hoc reports for management, highlighting invoice status and key performance indicators.

• Process Improvement

  • Continuously identify opportunities to streamline and enhance the invoice processing workflow.
  • Propose and support implementation of process improvements to increase efficiency and accuracy.

• Vendor Relations

  • Develop and maintain positive relationships with vendors and suppliers.
  • Address vendor inquiries and concerns professionally and promptly.

Qualifications

• Education:

  • Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
  • Relevant certifications or additional qualifications are a plus.

• Experience:

  • Minimum 2 to 4 years of experience in invoice processing, accounts payable, or similar roles.
  • Experience working in a financial shared services environment is preferred.

• Key Skills:

  • Proficiency in using enterprise-level financial software and systems, such as SAP S/4HANA or Microsoft Dynamics.
  • Excellent command of Microsoft Excel, including pivot tables and complex formulas.
  • Ability to analyze invoices and financial data to identify discrepancies.
  • Proficiency in using expense management software or tools for processing and tracking expenses.

• Soft Skills:

  • Strong attention to detail, accuracy, and commitment to data integrity.
  • Excellent analytical and problem-solving skills.
  • Effective communication skills to interact with various stakeholders.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Team player with a proactive attitude towards process improvement.

Environment

• Job Location: Mumbai
• Job Work Type: Full-time
• Job Work Mode: In-office

Salary

Estimated salary range: Not provided.

Growth Opportunities

Potential career advancement opportunities within the company are available, fostering professional development and growth.

Benefits

• List of offered benefits: Not provided.