Executive Assistant | Scrabble

Posted on June 25, 2025
Job Description

<h3 style="margin-top:19px; margin-bottom:5px">Responsibilities</h3> <ul> <li style="margin-top:16px">Document Management
<ul>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Send legal contracts (e.g. employment, NDA) to partners, customers and employees</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Maintain efficient filing systems and records (Manage Shared Drive and assure accurate documentation)</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Keep &ldquo;employee tools and resources handbook&rdquo; up to date</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">On time filing of State and Federal documents and reports</span></span></span></li>
</ul>
</li>
<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Contract and Partner management</span></span></span>
<ul>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Maintain business insurance up to date</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Coordinate with bank, insurance and other partners</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Maintain online profiles of partners (e.g. FedEx)</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Assist with project management and follow-ups</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Act as a liaison with internal teams, vendors, and external stakeholders</span></span></span></li>
</ul>
</li>
<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Admin Support</span></span></span>
<ul>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Manage calendars, appointments, and meetings</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Coordinate team meetings</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Organize travel plans for team (flight/hotel bookings, itineraries, visa documentation)</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Manage and maintain online passwords for team</span></span></span></li>
</ul>
</li>
<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Communication support</span></span></span>
<ul>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Manage general contact email account (contact@hightimefoods)</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Manage website inquiries</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Manage digital mail platform</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Emails and correspondence</span></span></span></li>
</ul>
</li>
<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Data &amp; Research</span></span></span>
<ul>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Very basic excel work (e.g. sort a table)</span></span></span></li>
	<li><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Basic understanding of doing desk market research, and summarizing findings</span></span></span></li>
	<li style="margin-bottom:16px"><span style="font-size:11pt"><span style="line-height:115%"><span style="font-family:Arial,sans-serif">Prepare reports and presentations</span></span></span></li>
</ul>
</li>
</ul> <h3 style="margin-top:19px; margin-bottom:5px"><a name="_bqq7jj7hkttj"></a>