Operations & Administrative Coordinator

Company Overview

Aydus specializes in building proprietary content pipelines that generate over 500 million organic views monthly for market leaders such as Polymarket, Deel, and The North Face. The company approaches digital attention as a repeatable engineering problem, deconstructing platform recommendation algorithms into measurable, data-driven variables to optimize content performance.

Job Summary

The Operations & Administrative Coordinator at Aydus is responsible for ensuring the seamless functioning of the company's operational infrastructure. This role involves managing office logistics, vendor relationships, contractual obligations, and process efficiencies to support the company's growth and operational excellence. The ideal candidate will be proactive, discreet, and possess a strong sense of ownership, enabling the organization to operate smoothly without disruptions.

Responsibilities

• Enable office operations by managing facilities, vendor relationships, tooling, and access requests, ensuring all logistical needs are promptly addressed.
• Oversee process management related to invoices, payments, expenses, and contracts, ensuring timely and accurate processing.
• Anticipate and monitor renewals, compliance deadlines, and silent dependencies to prevent operational disruptions.
• Maintain discretion and handle sensitive information such as company accounts, vendor contracts, and payment details with confidentiality.
• Take ownership of tasks, ensuring they are completed thoroughly and efficiently, avoiding incomplete or neglected responsibilities.
• Proactively identify potential operational issues and implement solutions to mitigate risks before they impact the company.

Qualifications

• Proven experience in business operations, office management, or executive support, ideally owning a function rather than assisting.
• Strong foresight in tracking renewals, contracts, and compliance deadlines, with the ability to predict potential issues.
• Demonstrated discretion in handling sensitive information and access controls.
• Excellent organizational skills with a focus on ownership and completing tasks to a high standard.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Educational background: Bachelor’s degree or equivalent experience.
• Familiarity with office management tools, vendor management, and basic financial processes.

Preferred Skills

• Experience working in a startup or high-growth environment.
• Knowledge of contract management and compliance procedures.
• Ability to anticipate operational needs and implement proactive solutions.
• Discretion in handling confidential information.
• Strong problem-solving skills and attention to detail.
• Self-motivated with a high degree of autonomy.

Experience

• 3+ years of relevant experience in business operations, office management, or executive support roles.
• Experience owning operational functions and managing sensitive information.

Environment

• The role may involve remote, in-office, or hybrid work arrangements depending on company needs.
• The work environment is fast-paced, requiring adaptability and proactive management.
• The role involves handling sensitive information with discretion and professionalism.

Salary

• Not specified; compensation is structured to match the high level of responsibility and performance.

GrowthOpportunities

• The role offers a career-defining trajectory with opportunities to gain comprehensive insights into company operations, which can transfer to future leadership roles or entrepreneurial ventures.

Benefits

• Not specified; however, the company emphasizes a high-autonomy environment, intellectual rigor, and a collaborative peer group.